Position available: General Administration Assistant

If you are interested in starting your career in the growing aged care sector as a General Administrator Assistant Level 1, this may be the position for you. 

Position Objectives

To provide administrative support to the Maintenance and Procurement functions, ensuring the day-to-day administrative tasks are completed in line with required standards and legislation.  Head Office is located in Subiaco with locations throughout the metro area.

KNOWLEDGE & SKILLS:

The following knowledge and skills are desirable for the position:

• Organizational skills
• Knowledge in computer applications
• Ability to work with the team to meet deadlines
• Good phone and communication skills

Job Selection Criteria

• Good  verbal and communication skills
• Good organisational skills
• Ability to work under direction
• Ability to use a diverse range of software specific to the role
• Current Driver’s Licence desirable
• Current Police Clearance

Key Responsibilities and duties

• Daily allocation of work requests as requested to both internal and external resources
• Updating and amending asset information as required
• Monitoring and tracking of work orders under direction of supervision
• Closing work order once costing and invoices have been submitted and works have been confirmed as completed
• Point of call for Village Managers regarding maintenance requests
• Liaison between contractors and Village Managers as required by supervisor
• Completion of the invoice process in Concur
• Maintain register of vendor compliance documents in line with Policy and Procedures
• Monitor invoices against contractual obligations
• Maintain contracts register
• Assist in new vendor creation process
• Assist organisation with sourcing queries
• Provide administration support across the maintenance and procurement services